Writing polite emails.
This week's AEP started with a game called Wordle, which had a unique twist of presenting two words at the same time. The topic of this lesson was how to write a respectful email to someone or a business. It can be challenging to convey tone or emotion through an email, as paralinguistic techniques such as body language and facial expressions are not visible in text. Therefore, we explored how to write a formal email using more respectful and professional language to avoid coming off as rude. So in this short blog, I will be discussing the techniques I've learned in writing more respectful emails.
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Greetings
"Good morning, this is [name] from the department of [state]."
There are several ways to politely greet someone, when an email is first written with a greeting, the reader is then able to familiarize with what this might be about, if there is no greeting, often the reader becomes uninterested and the email can come off as arrogant and rude.
Concise and Clear Language
"We would like to address the situation that occurred last week."
When starting your email, it is important to briefly explain what the email will be about, this way the reader will be more prepared and can understand the situation and subject of the email more clearly, which would certainly prevent any stress and frustration on the person reading the email.
Thank you.
"Thank you for your time, we hope you enjoy..."
Saying thank you is rare these days, a simple phrase can completely change the tone of the email to be more appreciative of the reader, this allows us to put the reader in a better mood for making negotiations or any other business or personal decisions.
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These are just some of the many ways that could significantly improve your email. I feel this will greatly help me apply the skills to any emails to university applications or even a simple email to a person of authority.
Thank you for your detailed blog. 😊
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